Let your partners know that you expect the next invoice as an e-invoice. Set up an automatic response in your mailbox that is triggered when a PDF invoice arrives.
Example of auto reply 1
Hello,
Thank you for your cooperation. Many companies are now sending e-invoices that are significantly more convenient and much cheaper to handle than paper or PDF formats. Therefore we have switched to machine-readable e-invoices in cooperation with Finbite.
What is an e-invoice? It's a document in XML format that moves between accounting software systems and does not need to be re-entered manually after creation. The system can read the invoice information, i.e. the e-invoice is machine-readable.
How can you send us e-invoices? You can send us e-invoices through your accounting software by creating them in Finbite system or in any other e-invoice environment. Finbite offers a free starter package for sending out your first e-invoices.
This way all of us can significantly reduce the time spent on invoices, invoices do not get lost. The most important benefit is that the reduced amount of manual labor helps both us and your accountants can do more meaningful tasks instead of entering invoice data manually to your systems. This is why we expect the next invoice as an e-invoice.
Best regards,
Example of auto reply 2
Dear (name),
Thank you, we have received the PDF invoice you sent. From now on, please send us e-invoices.
Many companies are now sending e-invoices that are significantly more convenient and much cheaper to handle than paper or PDF formats. By using e-invoices, both companies can significantly reduce the time spent on invoices, invoices do not get lost, and most importantly – a significantly reduced amount of manual work helps accountants to focus on more meaningful tasks. That is why we have switched to machine-readable e-invoices in cooperation with the Finbite and are waiting for your next invoice as an e-invoice.
You can send us e-invoices through your accounting software by creating them in Finbite system or in any other e-invoice environment. Finbite offers a free Starter package for sending out your first e-invoices.
To find a suitable solution for sending e-invoices, write to our partner [email protected].
Best regards,